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Parent Worker Job Descriptions

Announcer:

Duration: 15 min before meet through end (3.25 hrs)

Training/Prior Experience: The Announcer must speak clearly and have voice projection. Comfort with voice being heard over the load speaker.

Description: Stationed at the Announcer’s Table. The home team provides the Announcer and equipment. The Announcer uses a microphone and speaker system to announce the progress of the meet. The announcements include:

  • Give swimmers notice of which races are coming up so that they can prepare and get to their lane assignments ahead of time.
  • Team sponsors and Dolphin Diner information.
  • Special awards such as new Pool Records.

Note: Announcements cannot interfere with Starter calling a race.

Advantages: Poolside seating and no paperwork and the opportunity to watch the entire meet.

Disadvantages: You must closely monitor the meet as it progresses to properly inform swimmers when to get ready for their next event.


Backup Worker:

Duration: 15 min before meet through end (3.25 hrs)

Training/Prior Experience: Will receive guidance on job./The more jobs performed in the past the better.

Description: The Backup Workers are our reserve when another job has been left vacant. A Backup Worker could be called to help out at any role in this list with the exception of Referee (unless previously trained).

Advantages: May be instrumental in making sure a meet can start.

Disadvantages: You will be on call with the Meet Directors the entire meet and you may be asked to do any of the jobs.


Clerk of Course:

Duration: Start 30 min before meet through 10&under Free Relays (3 hrs)

Training/Prior Experience: Training provided by the Meet Directors./Preferred experience working with children.

Description: Clerks check-in swimmers at the beginning of the meet with the Meet Directors where the swimmers events will be written on the swimmers hand. During the meet they are stationed at Clerk of Course area. The Clerk of Course is responsible for organizing swimmers through at least age 10 to the correct heat and lane assignments for their events.

Once the meet starts, parents are responsible for getting their swimmer to the Clerk of Course. The Clerks will walk the swimmers to the lanes and make sure that each swimmer is in the correct lane and heat. In the case of relays, they also ensure that the swimmers are on the correct end of the pool. Clerks are not responsible for tracking down swimmers for their event.

Advantages: Becoming friends with all 10 and under swimmers and their families and have some free time during the meet. This job finishes early in the meet.

Disadvantages: Must direct 6 to 16 swimmers for each event. Patience and understanding of order of races is a must.


Computer Assistant:

Duration: Start of meet till 15min after (3.25 hrs)

Training/Prior Experience: Guidance provided by Computer Operator./Preferred comfort around computers and ability to learn on the fly.

Description: Stationed at the Announcer’s Table and get experience with the Hy-Tek Meet Manager Software and how to manage the timing system. Has the following responsibilities:

  • Assist with verifying recorded times with Colorado Timing system
  • recording DQ’s
  • Printing labels for ribbons.

Advantages: pool side seat and in the shade.

Disadvantages: fast paced job with not a lot of time to watch the meet.

  

DQ Runner:

Duration: Entire Meet (3hr)

Training/Prior Experience: Guidance provided on the job. None Needed.

Description: Mobile around entire pool. Responsible for collecting all disqualification (DQ) slips from the Stroke & Turn Judges and delivering them to the Head Referee.

Advantages: lots of exercise, pool side view

Disadvantages: has to pay close attention to the races to not interfere with the judges observations.


Floater/Relief:

Duration: Entire meet (3 hrs)

Training/Prior Experience: Will receive guidance on job./None Needed.

Description: Provide short breaks to the other workers, especially the Timers and Recorders. This is a full time job at the meet. You are constantly moving around to ensure the other workers have had a break.

Advantages: Is On Call the entire meet, so can still enjoy time with family. Great way to be introduced to a number of the jobs of a meet.

Disadvantages: Is On Call the entire meet, must pay close attention to Announcer for calls for relief.


Head Timer:

Duration: 30 before start of meet through end. (3.5 hours)

Training/Prior Experience: Prior experience as Timer, Recorder, and Timer Sheet Runner recommended.

Description: Stationed next to 1st lane. Responsible for the coordination of all Timers and Recorders. Conducts a time check to verify watches. Provides backup stopwatches should any stopwatch fail. Coordinates relief Timers. Helps setup timing equipment for each lane.

Advantages: Poolside view of all races.

Disadvantages: Must pay close attention to the meet in progress.


Mask Runner:

Duration: Start 30 min before meet through 10&under Free Relays (3 hrs)

Training/Prior Experience: Training provided by the Meet Directors./Preferred experience working with children.

Description: The Mask runner gathers the masks in individual baggies of each BDSC 8 & under at the south end of the pool and delivers it to the north end of the pool for the swimmer to wear when they exit the pool from their race. Works directly with Clerk of Course.

Advantages: Becoming friends with all 10 and under swimmers. Get lots of steps in. This job finishes early in the meet.

Disadvantages: Must be able to keep track of masks to deliver back to correct swimmer as the exit the pool. Patience and understanding of order of races is a must.


Referee:

Duration: 30 min before meet through end (3.5 hrs)

Training/Prior Experience: 2 years prior experience as Stroke and Turn Judge. Prior Experience as a Starter Recommended.

Description: Stationed with Starter. All meets must have a Referee and is provided by the home team. The Referee shall have full authority over all officials, enforce all applicable rules, verify and sign off on all disqualifications (DQ), and shall decide all questions relating to the actual conduct of the meet if not otherwise clarified by USA Swimming rules. Delivers verified DQ slips to computer team. Stroke and Turn Judge training is also conducted by the Referee.

Advantages: Poolside view of the meet and gets to blow a whistle. Helps manage the flow of the meet

Disadvantages: Needs to be skilled at conflict resolution.


Ribbon Writer:

Duration: After Medley Relays finish till 30 min after meet ends. (3 hours)

Training/Prior Experience: Guidance provided by the Computer Team as needed./None Needed.

Description: Stationed at the Announcer’s Table. Place pre-printed labels onto appropriate ribbons awarded to the swimmers and file them in the team folders. Work with Computer Assistant to post event results.

Advantages: Poolside seating and firsthand knowledge of winners. Not a lot of actual writing.

Disadvantages: You will stay after the meet is over to complete the ribbons and filing.


Set-Up And/Or Tear-Down

Duration: The hour leading up to the meet plus up to an hour around the end of the meet (usually starts around the start of the Free Relays). (2 hrs total)

Training/Prior Experience: This job requires a lot of lifting and mobility. The Facilities Director will provide direction./None Needed.

Description: A team of 6-8 parents and the Facilities Directors will setup the pool at least one hour before a meet. This includes, but is not limited to; placing the pop-ups, tables, chairs, and helping setup the Announcer’s Table. A team of 6-8 parents starts the tear down of the meet just before the meet completes.

In order to ensure that all equipment is set up and put away correctly, a core group of people will likely be placed into these roles.

Advantages: The opportunity to watch the entire meet, socialize with the team and families and enjoy all the races.

Disadvantages: You must arrive early and/or leave late.


Starter:

Duration: 15 min before meet through end (3.25 hrs)

Training/Prior Experience: This job requires training and is preferred to have prior experience.

Description: Stationed on side of pool near starting blocks with the starting system. The home team is responsible for providing a starter.

  • Verify that all swimmers have finished the prior event and have been removed from the pool.
  • Call swimmers to starting blocks and indicate event and distance of race.
  • Observe if a swimmer is in the correct “starting stance” and that all movement on the blocks has stopped before sounding the start.
  • Judge, with the Referee, whether a false start has happened and alert swimmers to stop racing.

Advantages: The starter has the optimal poolside view

Disadvantages: The starter must be very aware of the progress of the meet and must do his/her job well to ensure fair competition and a timely finish to the meet.


Stroke and Turn Judge:

Duration: 30 min before meet through end (3.5 hrs)

Training/Prior Experience: This job requires USA Swimming Stroke and Turn training which will be provided by BDSC./None Needed.

Description: Stationed around the pool. In a dual meet each team supplies two stoke-and-turn judges. All judges watch the swimmers. Stroke-and-turn judges will disqualify any swimmer who does not execute the stroke in the correct manner. The stroke-and-turn judge must also verify and, if necessary, disqualify a swimmer for an incorrect turn.

Advantages: Poolside view of the meet and a lot of exercise

Disadvantages: Potentially stressful and must have ability to accept criticism. Will be in the sun all meet.


Timing System Assistant:

Duration: 30 minutes before start of meet through end. (3.5 hours)

Training/Prior Experience: Guidance will be provided by Starter and Computer Team./None Needed.

Description: Stationed at the Announcer’s Table, the Timing System Assistant is responsible keeping track of each race number, which lanes have swimmers, and for stopping and reseting the timing system after all swimmers have completed their swim, before the Starter brings the next set of swimmers up on the blocks. During each race 

Advantages: Poolside seat in the shade. Consistent tasks for entire meet

Disadvantages: Not a lot of time to watch the meet. Attention will be devoted to reseting the timing system at the end of each race.

  

Timer/Recorder:

Duration: 5 minutes before start of meet through end. (3 hours)

Training/Prior Experience: Guidance will be provided by Starter, Referee, and Head Timer./None Needed.

Description: In a dual meet, each lane has one timer and one recorder. All Timers work under the direction of the Head Timer.

  • Both are responsible for timing each swimmer in a given lane using provided Colorado Dolphin stopwatch.
  • The Timer in each lane will be given a second stopwatch used as a backup time to the Colorado system.
  • The Recorder will also be responsible for recording the backup stopwatch time on provided sheet and verifying swimmer’s name.
  • In case of a malfunctioning watch or a missing start, a Timer should notify the Head Timer for help.

Advantages: The opportunity to watch the entire meet from a poolside seat. This is a recommended job for new families to get accustom to the flow of a meet.

Disadvantages: You’ll be in the splash zone.


Results Runner:

Duration: Entire Meet (3hr)

Training/Prior Experience: Guidance provided by Computer Team./None

Description: Mobile between all lanes and Announcer’s Table. Responsible for collecting the timer sheets from each lane at the end of each set of events (girl/boy by age group) and delivering them to the computer team at the Announcer’s Table.

Advantages: You get lots of exercise

Disadvantages: You’ll be in the splash zone.

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