Family participation is a vital part of the Brentwood Dolphin swim program. Without parent help, meets cannot be run. This is a chance for you to get involved in the community and participation is expected of all families. Parents are responsible for signing-up or signing-out swimmers for all meets. Parents should be prepared to work in all meets their child is swimming, including Time Trials, Invitationals, Championships, and County. Parents are also encouraged to be mindful of the entire meet and support all swimmers even if not from our team.
Parent Duties and Responsibilities
- BDSC is a parent run organization. Parent participation is essential.
- Stay informed by checking with board members & family folders the pool, the website, and email daily.
- Sign your swimmers up for or out of swim meets at our Team Calendar page.
- Fulfill parent work obligations at meet (minimum 5 dual meets).
- Notify coaches and meet directors via email of absences for a swim meet as early as possible.
- Parents need to stay off the pool deck (do not go past shallow end) during practice times (insurance policy).
- Support your swimmer(s) and the team.
- Help maintain a healthy and safe environment and report any injury or ailment
- Know the signs of a concussion, see Health and Safety
- Help keep all children in order at meets. We are guests at the pools and we must be respectful of everyone’s experience.
- Parents of 10 & under swimmers will be required to attend a Shepherding training session to understand the roles of a Shepherd.
- Parents of 10 & under swimmers need to help their children check-in with the Shepherd and assist with relays.
- If there is a disagreement with a call from an official, talk to the coaching staff for them to bring the objection to official on your behalf.
- Help with set-up and clean up of team area before and after all meets.
- Discuss any concerns, issues, or comments with regard to the swim team with a Board Member. The Board will then discuss, as necessary, any communications with the coaches and/or swim club members.
- Swimmers that are 13 or under must have a parent present at practice at all times.
- Do Not Drop-Off your swimmer(s) at the curb. Make sure practice is not cancelled once you arrive. The pool could be closed without notice due to various reasons including chemical imbalance, health concerns, and other unforeseen issues.
- Pick up your swimmer(s) promptly after practice.
- Inappropriate verbal or written language to any member of the club, including Board Members, coaches, staff, or other parents will NOT be tolerated, and may be grounds for team membership being revoked.
Signing-Up a Swimmer for a Meet
All of the meets for the current season are listed on the Team Calendar page chronological order. Each meet has an associated sign-up link for swimmer participation. All meets are posted and open from the very beginning of the season and we encourage you to complete your swimmer sign-ups as early as possible.
*Swimmers MUST be either signed-up or signed-out of each meet by 10 pm 3 days prior to each meet. For example, a Saturday meet cutoff is Wednesday Night.
*If a swimmer becomes ill and is unable to attend a meet at the last minute, they must inform the head coach and meet directors prior to the meet. The coaches need time to schedule a replacement swimmer to avoid forfeiting relay heats.
Parent Dual Meet Work Obligations
To successfully run any swim meet, it takes approximately 25 to 35 people from each team. Parents or an adult family representative should expect to work at all meets their child swims. This includes at least five (5) dual meets and special meets such as Time Trials, Invitationals, and County. If you cannot, it is your responsibility to find a replacement worker.
Each parent worker should sign-in at the Check-In table at least 15 minutes prior to the start of the meet. We will make every effort to evenly distribute the work assignments to all families with swimmers at the meet. Jobs assignments will be posted at least two days before the meet (e.g. Jobs post Monday for a Wednesday Or Thursday for a Saturday dual meet. Once jobs have been posted, it is sole responsibility of that parent to find a replacement worker for a job and to communicate who the replacement is with the Meet Directors.
Worker Deposit Policy
Each family is required to pay a $150 worker refundable deposit. Failure to attend a scheduled work assignment or being more than 15 minutes late to a work assignment will result in an immediate deposit of the check and a forfeiture of $75 of the deposit. A second infraction will result in the forfeiture of the remaining $75 of the original deposit. After this second infraction, the $150 deposit MUST BE REPAID by check. Failure to do so will result in your swimmer not being scheduled for ANY meets until this deposit is repaid. All future infractions will continue in this manner. This policy will be strictly enforced. As a parent run organization, we must have participation from all families for our meets to run efficiently.
Special Considerations for COVID
As we learn more about the restrictions and regulations imposed by the local and federal health authorities, the policies around swimmer supervision and work obligations may be updated.
The current City of Brentwood regulations can be found on our Health and Safety page.