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Handbook FAQ

If after reviewing Frequently Asked Questions, you need additional information feel free to contact one of the Board Members.

What are and how do the fees support the Team?

Registration Fees cover the essential costs such as pool fees, insurance, life guards, coaching salaries, operational costs, and equipment required to run a practice or meet.

Fundraising Fees cover spirit events, awards, and modernizing some equipment. The initial Fundraising fee is payed at the same time as the Registration Fees. There are more fundraising events through out the season listed at our Calendar pages.


Who on the team get paid either a salary or hourly rate?

The Head Coach, Assistant Coach, Team Manager, and Junior Coaches are the only individuals that get paid. All other roles including Board Members and Parent Jobs are performed by volunteer parents.


How do I know what age group my child will swim in?

Your child’s age on June 15th determines their age group for the season. Proof of age (birth certificate) required at registration. We follow this date to align with the eligibility rules for the County meet.

Does my child have to wear a team swimsuit and what other equipment will be needed?

A team swimsuit is not a requirement, but highly encouraged. We do have a selected suit that we encourage you to purchase and have your child wear at the swim meets only. The costs for suits run approximately $65 for girls and $30 for boys. Do not wear the team suit to practice - save it for the meets and the team picture. Goggles are highly recommended, and caps are mandatory for shoulder length or longer hair. Sweats of some kind are advisable. The team has swim caps, T-shirts, and sweats available for purchase during the season. The coaches have also recommended swim fins for your swimmers. During at least one practice per week we will utilize fins.

How long is the swim season?

The season runs from the end of May through the end of July. For those swimmers who qualify, there is a County Meet held in August. Preseason practice begins in mid-April.

What about refunds?

Any member wishing to withdraw from BDSC may do so at any time for any reason. Due to pre-season administrative costs incurred by the team such as swimmer insurance, pool facility, and coaching costs, etc. a 75% refund of only the registration fee per swimmer shall be provided if notice is given in writing to the Board before the end of the 1st week of regular practice. A 50% refund of only the registration fee per swimmer shall be provided if notice is given in writing to the Board before the end of the 2nd week of regular practice. No refund shall be given past the 2nd week of regular practice.

If the season is prevented from being executed due to a Force Majeure Event, the refund of registration fees, if any, shall be determined at the discretion of the Board.

All new swimmers will be charged a non-refundable "Try-out Fee" and must attend the Try-out event before the beginning of new swimmer practice starts. New swimmers will only be responsible for paying registration fees once membership is granted.

Fundraising fees may be recouped by participating in the fundraising activity of the season.

Worker Deposit fees shall not be deposited if work obligations are met or if a family withdraws from BDSC.

How often is swim practice?

Generally, practices will be four days a week, Monday through Thursday during the school year. Once school is out, practices are Monday-Friday (except Wednesday because of swim meets) and times will be adjusted.

The actual time of day your child swims will depend on the hours the team is able to reserve the pool and their age group. Please continue to check the practice calendar for updates on practice times or cancellation due to City requirements.

Due to Special Considerations for COVID, pool space may be severely limited requiring flexibility around frequency, duration, and start times.

What does practice consist of?

The swim program is designed to instruct and refine swimming techniques for competition. It is not a replacement for regular “swim lesson” type instruction. The technical part of practice includes stroke, distance, sprint work, starts, and turns. On fun days, practice may include painting team spirit posters, water games, and relays.

Are parents allowed at practice?

Parents are strongly encouraged to observe practices, although you are not allowed on the pool deck per city regulations. Talking with coaches during practice is not allowed. If you need to talk to the coaches try before or after practice, by phone, or email.

Due to Special Considerations for COVID, the ability to observe practice may change.

How often are swim meets and how long do they last?

Dual meets are generally three hours in length and are scheduled for Wednesday evenings beginning at 6:00 p.m., and Saturday mornings beginning at 9:00 a.m. Expect to arrive, depending on whether it is a home or away meet, anywhere from 45-75 minutes prior to each meet for warm-ups. Invitational meets usually begin at 9:00 a.m. and last most of the day, depending on what event(s) your child has entered. See our Team Calendar for the latest on meet start times and locations.

Will my child be scheduled to swim in every dual meet?

As long as your child is signed-up for the meet from the Team Calendar, they will swim.

The schedule of who swims in a meet is posted at the start of practice Thursday before a Saturday meet, and at the start of practice Monday before a Wednesday meet. However, if your child is unable to attend a meet you must sign them out at least one week in advance of that meet so they will not be scheduled to swim. It is your responsibility to enter your child in any Invitational meets.

NOTE: For families with more than one swimmer, there is no guarantee that all of your swimmers will be scheduled for a given meet.

What Events are in my swimmer’s age group?

Most swim meets are consistent for all age groups, see below. However, some meets will vary, e.g. Rio Vista Pentathlon has 9 &10’s swim 25 yards not 50 yards. This year we will adding 50 yards Free to the list of events for 15/18’s.

6 & unders’ swim 25y for all events

7/8’s also swim 25y for all strokes, and swim 100y I.M.

9-14 swim 50y for all strokes plus 100y I.M.

15-18’s swim 100y for every event, plus 50y Free.

How are my swimmer’s times recorded and used?

You can see all of your swimmer’s results from your My Account page. Entry times for swim meets are based on their best time of the current session. We also track the record times achieved by our swimmers at any meet (Team Record) and by any swimmer at meets that we host at Heritage High School Pool (Pool Record).

How will I know if I am scheduled to work a meet?

You should expect to work at every meet in which your child is scheduled to swim. The meet directors will assignment the jobs the day before each meet. Once you are assigned a job, it will show in your My Account page.


Why do I need to help do a job when I pay for my kids to swim?

The vast majority funds raised by registration and fundraising fees go to renting pool space, lifeguard coverage, insurance, coaching, and maintaining equipment. The rest is reserved for fun activities for our members. Without the active support of our parents, we would not have the capacity to run swim meets or coordinate the team as a whole. We thank everyone for their time in supporting our swimmers experience.

What should I do if I am scheduled to work a meet but cannot?

It will be your responsibility to switch work assignments with another family. If you absolutely cannot find a replacement, contact the Meet Director(s) for assistance

What will happen if I miss a work assignment?

If a family misses a work assignment without proper notification, there will be a $75.00 fine assessed from your Worker's Deposit. The Treasurer will report any unpaid fines to the coaches and Board. Swimmer(s) will be removed from the pool until any outstanding fines have been paid. You must notify the Meet Director ASAP of any emergencies that prevent you from working an assignment.

What are the primary positions necessary to run a meet?

Head Referee (home team) - The Head stroke-and-turn official.

Starter (home team) - Call swimmers onto the starting blocks and start the races.

Head Timer (home team) - Time all races and back-up timers as needed.

Announcer (home team) - Announce upcoming events and race results.

Shepherds (both teams) - Round up 6 & under, 7-8, & 9-10 swimmers for their events.

Timers & Recorders (both teams) - Time races using stop watches (watches are provided), verify the name of the swimmer, the event and write the times as given by the backup watch.

Stroke and Turn Judges (both teams) - Confirm stroke and turns conform to USA Swimming rules and standards set by the league. Training is provided by league.

Runner (home team) - Collect time sheets from recorders after each race and take them to the computer team.

Computer Operator, Computer Assistant, & Timing Assistant (home team) - Maintains timing system, Inputs race results into Hy-Tek software, and publishes results to Meet Mobile.

Ribbon Writers (both teams) - Fill in ribbon information or place a computer-generated label on each ribbon.

Snack Bar Assistant (home team)- Help set up and organize snack bar per Concessions Director. This is the major fundraiser for the team.


How do I keep up to date with the latest news?

To keep the team up to date on the latest information, we communicate over various different methods. This includes:

  • Team Website - www.BrentwoodDolphins.com
  • Email (please add the team email to your email contacts list)
  • Remind101 Text Reminders
  • Family folder in filing cabinet outside pool gate at practice.
  • Message board outside the pool gate
  • Board Members by the main gate during practice.
  • Swimtopia and Meet Mobile Apps
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